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The Purchasing Department is the office responsible for the acquisition of supplies, services, and construction in support of the operations of the Municipality. The Department is the entity within the Municipality authorized to issue Invitations to Bid and Requests for Proposal. The Department handles release purchase orders, develops term contracts, and acquires supplies and services. The Department also disposes of surplus property and equipment.

The Purchasing Department is very conscious of its responsibility and accountability in the expenditure of public funds. Therefore, the Purchasing Department maintains a competitive bidding process in accordance with Federal and State laws, regulations, and Municipal ordinances. It is the Purchasing Department's policy to encourage the participation of qualified vendors in the bidding process, emphasizing opportunities for small businesses and disadvantaged and women owned businesses. Preference may be given to local bidders when not prohibited by the funding source.

The Purchasing Department is committed to supporting delivery of services to the public by providing Municipal Departments with quality supplies and services in a cost effective and timely manner. This support is accomplished in strict compliance with local, state, and federal laws and regulations, internal policies, and professional purchasing principles. 

COMPETITIVE PROCESSES 

The following types of solicitations are used for the purpose of obtaining competitive pricing and quality supplies and services: 

  1. Formal Processes (Used on all acquisitions estimated over $50,000) 
    1. Invitations to Bid    
      1. Public notice is published at least one time in the Anchorage Daily News a minimum of 14 days prior to bid opening.   
      2. A public bid opening is conducted and the results made available for public inspection.   
      3. Award is made to the low, responsive and responsible bidder, with some preference given to local bidders. 
    2. Requests for Proposals (Used when the invitation to bid method is not practicable.) 
      1. Public notice is published at least one time in the Anchorage Daily News a minimum of 14 days prior to the proposal due date.              
      2. Proposals are received, evaluated, scored, and ranked by a committee. Negotiations are conducted with the highest ranked proposer.              
      3. If negotiations are successful, award is made to the highest ranked proposer. If unsuccessful with the highest ranked proposer, negotiations are terminated. Then negotiations with the second highest ranked proposer may be conducted, and so on.              
      4. This is a negotiated process; therefore, all evaluations, scorings, and negotiations are kept confidential until after award of a contract. However, the recommended awardee's proposal may be released upon request by a competing proponent. 
  2. Informal Processes (May be used on acquisitions estimated at $50,000 or less) 
    1. Request for Quotations    
      1. An informal written solicitation primarily used for small construction projects, services and supplies with lengthy specifications, and other small but more complex requirements.   
      2. After the due date is passed, quotes are evaluated and award made to the low responsive and responsible offeror, with some preference given to local offerors. 
    2. Other Methods (Telephone, Facsimile or Verbal) 
      1. Whenever practicable at least three quotes are solicited.              
      2. Quotes received are evaluated and award made to the low responsive and responsible offeror, with some preference given to local offerors.              
      3. A record is made of all quotes solicited/received and is available for public inspection. 

BIDDERS APPLICATION  

The Purchasing Department maintains a vendor file or data base of individuals and businesses interested in doing business with the Municipality. Anyone interested in receiving copies of invitations to bid or other solicitations may do so by completing a Bidders Mailing List Application and sending it to the Purchasing Department. The Bidder's Mailing List Application follows, or a copy may be obtained by calling or writing the Purchasing Department.   

For additional information please write or call:   

Municipality of Anchorage
Purchasing Department
632 W. 6th Avenue, Suite 520
P. O. Box 196650
Anchorage, AK 99519-6650
(907) 343-4590   Fax: (907) 343-4595  

Hours of Operation: 
Monday - Friday 8:00 A.M. - 12:00 Noon and 1:00 P.M. - 5:00 P.M. 

Related Links

•

 Bidders Packet Online

•

Email Directory

•

Purchasing Phone Numbers

632 W. 6th Avenue   Anchorage, Alaska  99501
PO Box 196650 Anchorage, Alaska  99519
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