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ANNEX 11: RESOURCE MANAGEMENT

All emergency response agencies manage equipment, facilities, and supplies to accomplish their day-to-day tasks. Large incidents, however, can require more specialized resources than the responding agencies may have available. Appropriate resource management is critical to ensure that emergency responders are able to find, obtain, allocate, and distribute resources to satisfy needs generated by an emergency.

OPERATIONAL CONCEPTS

A.      Each household within the Municipality is encouraged to develop family disaster and emergency communication plans and to maintain the essential supplies to be self-sufficient for five to seven days.

B.      Resources will be inventoried, prioritized and used in the most efficient manner possible, and will be applied to functions and areas of greatest need.

C.      Response agencies are expected to be able to sustain themselves during the first 72 hours of an emergency.

D.     Each agency is responsible for arranging the movement of its assets to locations where they are needed during emergencies and disasters. If the department does not have suitable transportation capabilities, it may request assistance through the EOC.

E.      Normal procurement procedures may be suspended during an emergency, although existing agreements and procedures should be used whenever feasible.

F.      The EOC may request additional resources from the Alaska Division of Homeland Security and Emergency Management after all available municipal resources have been used.

G.     The mayor may invoke temporary controls on local resources and establish priorities during an emergency. These may include fuel, food, shelter and other resources necessary for human needs. If this situation occurs, the Municipality will endeavor to cooperate with the private sector and with the State of Alaska in encouraging voluntary controls and to enforce mandatory controls when necessary.

H.    During an emergency, the mayor may suspend municipal functions that do not contribute directly to response actions.

I.        Acquisitions and purchases dedicated to saving life or property during an emergency will be given priority.

J.        During some periods of an emergency, department heads or their designated alternate may be required to remain in the EOC and direct their agencies from that facility.

K.      When circumstances dictate, emergency response field personnel may be given purchasing authority after coordination with the purchasing officer. Payment for such needs is the responsibility of the requesting agency.

L.      The Municipality will update its resource inventory lists to comply with the National Incident Management System (NIMS) protocols. All Municipal agencies will comply with requests to update and maintain their resource inventories in accordance with NIMS.

M.    Early and accurate documentation of costs and damage estimates are essential to the application for potential reimbursement from state or federal disaster assistance. All municipal agencies will identify personnel to be responsible for documentation of disaster costs and will use existing administrative methods to keep accurate records separating disaster operational expenditures from regular expenditures.

N.    When high priority needs cannot be satisfied quickly through procurement and hiring, or when the cost begins to outweigh time as a consideration, an appeal can be made through the Donations Unit and the Public Information Branch for donations of goods or services in question.

O.     At the close of an incident, all loaned equipment will be returned to its owners.

RESPONSIBILITIES

The responsibilities listed herein are not intended to be departmental checklists. Each agency will develop internal policies and procedures to perform its assigned duties. At the discretion of the incident commander not all functions may be performed and nor all agencies used.

Primary Agencies

Anchorage Office of Emergency Management / Emergency Operations Center

1.      Coordinates overall strategic disaster response during a major emergency or disaster.

2.      Coordinates with state and federal agencies to secure additional resources as needed.

3.      Coordinates mutual aid agreements with neighboring jurisdictions to cover resource shortfalls.

4.      Assigns a logistics section to facilitate resource acquisition and deployment.

5.      Coordinates dissemination of public information concerning resource needs.

6.      Maintains a list of resources typed according to NIMS.

7.      Ensures record of all supplies and equipment purchased to support an incident.

8.      Establishes memorandums of understanding with potential suppliers and donors.

Supporting Agencies

Finance Department

1.      Receives data from EOC concerning resources obtained from private vendors and arranges for timely reimbursement.

Law Department

1.      Negotiates and approves contracts for support of emergency actions.

Maintenance and Operations Department, Facility and Fleet Maintenance Division

1.      Assists with obtaining, allocating, and distributing facilities, vehicles, and equipment.

Purchasing Department

1.      Facilitates acquisition of all supplies, equipment, and services necessary in support of response efforts.

MUTUAL AID, STATE, OR FEDERAL ASSISTANCE

All state and federal assistance is coordinated through the State Emergency Coordination Center.

REFERENCES

National Response Plan, ESF #7: Resource Support

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