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1. The Anchorage Arts Advisory Commission is established by the Municipal Code, Chapter 4.60.150 to perform the following functions: 2. The Director of the Alaska Arts and Culture Foundation who, with the concurrence of the Anchorage Arts Advisory Commission, proposes funding in the budget presented to the Mayor and the Assembly, examine the arts funding as part of the municipal budget process and determine the final funding level. The Arts Advisory Commission receives grant applications from non-profit arts organizations for operational support and arts projects within the Municipality of Anchorage and makes recommendations to the Mayor and Assembly for arts grant funding. 3. The Municipality operates on a calendar year (CY) fiscal basis. Funds appropriated for arts groups by the Anchorage Assembly for a given calendar year must be spent during that year. Organizations operating on a non-calendar fiscal year (FY) basis may complete one application using their fiscal year, but must spend appropriated funds during the 2009 calendar year even if that means it overlaps their fiscal year. 4. If an organization is funded, several tasks are required to be performed: 5. Funds will not be distributed to any organization, which has not filed the following documents with the Alaska Arts & Culture Foundation (AACF): B. Certificate of Insurance - Recipients of funds are required to carry the Municipality of Anchorage and the Alaska Arts and Culture Foundation as an additional insured with a Waiver of Subrogation on all policies except Professional Liability and Workers Compensation. Insurance verification is required for general liability, workers compensation and owned/non-owned automobile coverage. ELIGIBILITY There are two general eligibility criteria: 1. Only community arts organizations within the Municipality of Anchorage are eligible for funding. Specifically, an eligible organization is one whose primary purpose is to produce arts events, projects and services within the Municipality of Anchorage. 2. The organization must be nonprofit. Certification of nonprofit status must be provided on the application for first-time applicants. LIMITATIONS 1. The Arts Advisory Commission will not recommend, for any group, a funding level in excess of 15% of the Municipality's total annual arts budget or a funding level in excess of 15% of the organization's annual operating budget. 2. The Commission will not recommend funding for the following: APPLICATION DEADLINE Monday, December 1, 2008, is the application deadline for funding year 2009. The original application and 11 paper copies must be received (not on disk, not faxed) in the Alaska Arts and Culture Foundation office at 165 East 56th Avenue), before 5:00 p.m. ADT and be date stamped. LATE OR INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. Bring the organization's file copy and have it stamped as a receipt. All copies need to be 3-hole punched for binders. Please do not use staples in original or copies. TO APPLY 1. Please read these application guidelines carefully before filling out the application. Failure to complete any part of the application may delay consideration or disqualify your request. 2. Application must be made on the form provided by the Anchorage Arts Advisory Commission. Upon request, the application is available on disk or via email. If you need additional room, additional pages are acceptable. 3. Type your application neatly. Please, no larger than 12 pt. type and no smaller than 10 pt. type. 4. Double check your information against the Application Check List on Page 5. 5. DO NOT include any other support materials, flyers, brochures or programs with the application or bring additional material to the application presentation meeting. This material will not be considered during the application review process and will be discarded. APPLICATION REVIEW PROCESS 1. The application will be reviewed by the Commission and staff for completeness. Incomplete applications will not be considered for funding by the commission. (Please see the Application Check List). Organizations may be requested to provide additional information after this review. • Please make sure that all revenue and expense figures are included year-to-date, audited or unaudited. 2. Following the receipt of applications, the Commission will invite applying organizations to appear at a grant application review meeting. At that time, the organization may give a five minute oral presentation generally addressing the eligibility and review criteria. No support material or audio/video presentation will be allowed at this time. Following the presentation, Commissioners may ask questions. 3. The application will be examined by the Commission for eligibility and rated in accordance with the review criteria. 4. The Commission will develop funding recommendations based on the relative merits of the various applications and the amount budgeted for arts funding by the Municipality of Anchorage. 5. The Commission will present funding recommendations to the Mayor and Assembly as required by code. 6. Organizations will be notified regarding appropriation of funding after approval by the Mayor and Assembly and the Municipality of Anchorage’s General Operating Budget is passed.
1. Quality of project/program/event/service presented in the application and reviewed by the Commission. 2. Demonstrated ability to successfully manage arts projects/programs/events/services. 3. Evidence of community need filled by proposed or sustained projects/programs/events/services. 4. Financial support of projects/programs/events/services by non-municipal sources and organization's ability to raise funds. 5. Non-financial support of organizations as demonstrated by volunteer, man-hours and in-kind services. Estimated value to appear in Revenues/Other. 6. Financial need for the municipal grant in order to successfully complete the proposed project/program. 7. Number of audience and participants served. 8. Correctness and completeness of application, including all attachments. FOR HELP For technical assistance, please contact staff at the numbers listed below. Samples of past successful applications are available upon request. Alaska Arts and Culture Foundation and Alaska Arts Advisory Commission Attach the following: APPLICATION DEADLINE Monday, December 1, 2008, is the application deadline for funding year 2009. The original application and 11 paper copies must be received (not on disk, not faxed) in the Alaska Arts and Culture Foundation office at 165 East 56th Avenue, before 5:00 p.m. ADT and be date stamped. LATE OR INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. Bring the organization’s file copy and have it stamped as a receipt. All copies need to be 3-hole punched for binders. Please do not use staples in original or copies. |