Girdwood Public Safety Advisory Committee

August 24, 2016

Minutes Final

What:	Special Meeting of the Public Safety Advisory Committee

Where:	Girdwood Community Center, 250 Egloff Drive

Date:	Wednesday, August 24, 2016

Time:	7:00 pm

Call to order, Michelle Weston, Chair

Committee members attending are: Mike Opalka, Michelle Weston, Mandy Hawes, Mike Edgington

GBOS Members attending are: Eryn Boone and Sam Daniel

GVFD Member Will Day attending

Agenda Approved for August 24, 2016 Meeting	4-0

Minutes Approved for August 15, 2016 Meeting with change 4-0

Old Business:

1.Discussion of Creation of By-laws and Operating Principles for Public Safety Advisory Committee

Group discussed version of Operating Procedures that was drafted by Mike Edgington based on Trails Committee procedure document

Meetings 1st MON of each month, tentatively.

Will need to choose alternate date for Labor Day, which always falls on 1st MON.

Term of service: 2 years, staggered so not all vacate seats at same time

Board selected by submission of Letter of Intent to GBOS

Min attendance of 75% of regular meetings (9 of 12)

Must be registered to vote in Girdwood.

Quorum requires 3 of 4 committee members for meetings to be held.

Special Meetings with 24 hours notice

Public Comment section to be added to agenda

Motion:

GPSAC moves to add the following items to the draft Operating Procedures:
Quorum is defined as 3 members

Special meetings may be called with 24 hour notice and 24 hour posting

Addition of Public Comment section in the agenda

Mike Edgington makes the motion, 2nd by Mike Opalka

Motion passes 4-0

2. Review of Draft Public Safety Contract

Following review on TUE night last week, the group wanted to meet again to review the draft revisions and make sure they caught everything.

Group reviewed their draft changes:

Part I

Section 5, regarding reasons for cancellation of contract

Section 6 “reasonable” value of services

Section 7 increasing insurance to $5m

Section 10: concern if Maury has authority to be this contact according to Anchorage Municipal Code.

If not, how does this get taken care of before contract goes in to effect so that contract is valid.

Section 11: Force Majeure. Mostly text was removed in contract meeting last week, however group realizes that it may be added in by MOA/WPD lawyers. It is standard in current Fire Dept contract also.

Girdwood Public Safety Advisory Committee is a sub-committee to the Girdwood Board of Supervisors

Agendas and minutes are available on line: http://www.muni.org/gbos

Part II

Section 10: Inspection and retention of records:

Section 12: Annual Review

PSAC request for Anchorage Internal audit of records

This brings up question of how and how much GVSA pays for this service by MOA.

Appendix A: Scope of Work

1.Group discusses how 100 hour week was determined. Not a concrete number, but they want to have some level of expectation addressed.

Group requests to add in this section that under no circumstances will Anchorage pay overtime for services rendered.

5(b). Telecommunications
PSAC does not recommend signing contract until telecommunications section is fixed.

Sam Daniel states that this issue is a big struggle and is larger than just Whittier Police Dept and not entirely within their control. APD is currently negotiation PSAP contract with GCI and ACS and the company who will get the contract has not yet been selected. This may not be resolved for some time.

8 (9) Emergencies:

PSAC requests to add “pursuant to scope of services established in this agreement” to end of last sentence.

Appendix B: Phone system for 911 calls

As discussed earlier, this needs to be completed, establishing PSAP system before PSAC is able to recommend signing this agreement.

Appendix C: Year budget
PSAC continues to request budget and is not able to recommend signing agreement without it.

Other concerns to be addressed but aren’t part of this contract are:

What is estimate of IGC’s related to police service?

Can PSAC argue IGC’s for writing of this contract?

Need to get answer from State of Alaska regarding Major Crime investigation. Letter from Falsey has not yet been answered by AST or Commissioner Monegan.

New Business:
Crime bill passed last year and is currently cited by AST as reason for being unable to arrest individual who has made threats to community members.

Under SB91 officers may only cite for Class C felony instead of arresting for them. There are exclusions to this requirement, but the specifics are unclear to PSAC and perhaps to law enforcement personnel.

Public Comment:

None

PSAC Roundtable:

Michelle Weston states that this committee should find a way to solicit information regarding AST non-responses.

Michelle Weston states that this committee should pursue Girdwood-based Nixle alert system to advise subscribers of emergency situations (such as accident at Alyeska/Seward Highway this week) within Girdwood.

Next meeting will be THU Sept 1 in the Community Room at 7PM, as regular meeting would have fallen on Labor Day holiday.

Group requests to invited Chief Schofield to Sept 1 meeting

Meeting adjourned 9:06